THORNBURY RUNNING CLUB – 2018
An easy guide to who is responsible for what.
Committee members may seek the support of others to help them carry out their duties.
(* denotes an Officer of the Club)
CHAIR* Arthur Renshaw
Holds the ring at Committee meetings and liaises with the Secretary in setting the agenda. A point of contact for any Club member with a complaint or ideas for improvement. Makes general announcements to the membership. Liaises with other local Running Clubs and athletic organisations including UKA/EA, ARC, Regional AA, Avon AA, etc. Oversees quality kitemark schemes.
VICE-CHAIR* Emma Barnes
Stands in for the Chairperson when he/she is not available.
SECRETARY* Henry Orna
Guardian of the Club Constitution, Rules and Code of Conduct. Advises the Committee on what can and cannot be done according to the rules & regulations. Organises and books rooms for meetings, follows up decisions and records all Committee actions. Main Club contact with outside organisations for correspondence, and attends their meetings as necessary. Arranges AGM. Ensures compliance with Data Protection legislation. Maintains a register of EA Licenced coaches, Officials & Running Group Leaders. email: firstname.lastname@example.org
TREASURER* Hugh McPherson & Mike Bennewitz
Manages the finances. Accounts for all income & expenditure. Holds the cheque book, pays invoices etc. Together with the Secretary, accounts for annual membership income (who has paid and who has not). Presents accounts for annual audit.
CAPTAIN Pete Mainstone
Responsible for the overall athletic development and performance of the Club, including Thursday groups & routes. Makes announcements on Club Nights. Chairs the panel to determine allocation of Club entries for London Marathon. Manages Club events such as mob matches, relays.
Pete will be supported by Arthur Renshaw acting as Vice Captain
CLUB MEMBERSHIP & NEW MEMBERS: Kevin Wood
Special responsibility for welcoming & looking after new & prospective members.
Maintains current membership database.
ENGLAND ATHLETICS MEMBERSHIP: Dave Beard
Responsible for registering members who have opted for EA membership.
Also responsible for applying for the London Marathon Club place(s) & subsequent registration of successful club candidate(s).
SAFETY OFFICERS: Mike Bennewitz & Dave Beard
Oversees all aspects of Club activity from the safety perspective. Specific responsibility for Risk Assessment for TRC-organised events.
WELFARE OFFICER: Helen Renshaw
Oversees all aspects of Club activity from the welfare perspective.
YOUTH (16-17) OFFICER: Janet Constable
Develops policy and oversees all aspects of Club activity for the age-group, with particular relevance to observance of Child Protection legislation.
The objective is to have an event about twice a term. The Social Secretaries will draw on other members of the Club to help in organising the Annual Dinner, which is a major event in the Club year.
|RACE DIRECTORS||Handicaps||Craig Carscadden|
|Thornbury10K||Kevin Cundy & Ros Rowland|
|Oldbury 10 Mile||Justin Taylor & John Watt|
|Riverbank Rollick||Jo Emerson|
|Ultra Distance Events||Arthur Renshaw|
All arrangements for the annual races: entry forms, publicity, race permits, policing, results etc. Look after any race equipment used. Organise events with the assistance of a nominated Race Sub Group
CROSS COUNTRY: Jim Godden & Jo Emerson
All Cross-country (X-C) team arrangements – Gwent & Gloucester League plus Championship races – Avon, Regional & National. Maintain X-C records and organise trophies.
email: Cross Country
COACHING: Pete Mainstone
Pete Mainstone is the Club’s Head Coach and takes responsibility for the Tuesday beginner & effort sessions, Thursday efforts and warm-ups. He heads the TRC Coaching Team. Provides information on, and encourages members to apply for, coaching courses.
The following activities are also covered, usually by one nominated person on the Committee, who may enlist help from others:
Upcoming events and Social Media: Dave Beard
Updating the diary of activities of interest to TRC Members.
Liaison with Local Fun Runs & TRC Events: Arthur Renshaw
Advising on UKA/ARC Rules, course design, risk assessments and general race organisation. email: email@example.com
Race Equipment: Arthur Renshaw
Looking after all race materials & equipment.
Trophy Management: Jim Godden
Purchasing new trophies, getting trophies engraved and keeping records of last and current year’s winners. In most cases trophies are recalled prior to the Annual Dinner so that they can be engraved and presented.
Club Kit: Kevin Cundy
Looking after, ordering, selling & collecting money.
Cycling: Richard Illingworth
Arranging training sessions and providing general information.
Distance Training: John Grimsey
Organising long runs (Sunday 8.30 am) in preparation for half marathons and marathons.
First Aid: Jimmy Gill, Justin Taylor & Garry Slater
Qualified First Aid support
Press Reports: Matt Johnstone
Collecting race results, writing reports and liaison with local papers.
Race Software: John Grimsey
Someone to ‘own’ it, understand it, know how to use it and can train others.
Tea Rota (Club Night): Richard Illingworth
Organising ‘who’ list and providing equipment, hot & cold drinks and biscuits.
Website – maintaining & updating the Club website. Steve Dimond (some page content, backups, host site contact) and Nick Langridge (appearance, widgets, some content)
Facebook – Dave Beard and Kevin Cundy
Individual Club members will also have responsibility for updating their individual segment of the website, using a confidential password and username.